5 reasons for preventative UPS maintenance

Companies rely on an Uninterruptible Power Supply (UPS) to deliver continuous power without any disruption to their business and a maintenance plan is a critical component in ensuring that a UPS minimises the risks of downtime and performs as expected.

But why spend the money on UPS maintenance?

Whether you utilise a small “plug & play” type UPS to back up your local PC or an expansive UPS setup powering your entire facility. JUP Solutions with our unprecedented 50 years of UPS industry experience can confidently recommend that your approach to maintaining it is critical to the uptime, productivity and profitability of your facility.

For the financial manager out there who still doesn’t see the benefit, here are

Here are our 5 reasons:

  1. Optimise energy efficiency – reduced energy cost on your utility bill
    • Regular service keeps the UPS operating at peak performance, which reduces energy costs and aids in reducing your utility bill. Like the fuel economy of your car, keep the air filter clean and engine in good running order and you’ll use less on fuel.
  2. Prevention of costly downtime.
    • While the most obvious financial gain created by preventive maintenance is preventing expensive outages. As the saying goes, “Time is money” and downtime is wasted money. Imagine the staff members destitute at their desks with nothing to do, you still paying that salary. Consumers abandoning their trolleys at the till because you can’t check them out. That batch you’ve been processing for hours and now have to start again. Every way you look at it no power means a loss in some sort of productivity which translates into lost Profits.
  3. Few to no costly emergency callouts
    • A well-maintained UPS system will require few to no costly emergency service calls, in some cases reducing the overall service expense by 50 percent or more. Aside from the cost of an emergency callout, there is the delay in response time in getting a technician to your site. Prevention is better than cure.
  4. Lasts longer as an Asset
    • Preventive service can extend the operational life of UPS components anywhere from 25 to 50 percent over the manufacturer’s lifespan, which in turn cuts down on your number of UPS replacements. Goes without saying, like running your vehicle, keep it clean and well maintained and it will last you longer.
  5. Future budget planning
    • Planning for the future is key to the success of your facility. The last thing you want is unexpectedly spending your budget to replace your entire UPS. By deploying a proactive maintenance approach, you can avoid unanticipated failures and better plan for the future. Part replacements and overhauls can be predicted, which allows you to forecast costs and build them into budgets. However, if you forgo a preventive maintenance plan, don’t be surprised when a part breaks down unexpectedly, leading to an unplanned — and costly — expense.

Recommended Maintenance Plan

The IEEE suggests that having a preventive ups maintenance program in place can reduce the risk of an unplanned outage by as much as 66%. Studies have also shown that approximately 4% of UPS failures are the result of components wearing out due to age, while up to 20% fail due to bad batteries. They also reveal that preventable downtime (67%) is caused by human error, lack of process, incorrect procedures, poor design, inadequate redundancy, and insufficient maintenance. Non-preventable downtime (33%) is caused by equipment failure – despite proper maintenance and testing, supply chain/service chain failure, and cyber threats.

Without proper servicing, even the best UPS is significantly more likely to fail when you can least afford it. By employing a proactive, planned service approach, you can not only ensure peak performance, optimize energy efficiency and prevent costly downtime, but also bolster the bottom line and enhance your tools for future planning.

Downtime results in negative ROI

For many businesses, measuring the return on investment (ROI) of a UPS is simple, since a single downtime event can cost more than the entire expense of network protection. A solid preventive maintenance plan decreases total cost of ownership by extending equipment life and reducing replacement costs. Even the slightest amount of downtime can lead to thousands of lost Rands, the out-of-pocket investment in an effective preventive maintenance plan will quickly pay for itself in ROI.

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